An Audit Room is a virtual folder that is automatically created whenever you assign a document one or more topics that may relate to it. For example, the data sheet document for an electronic component, or an instruction manual, which are normally found in the “Data Sheets” and “Instruction Manuals” folders, may be documents that are being inspected for an ISO 9001 or ISO 27000 certification.

In this case, adding the ISO 9001 and/or ISO 27000 Audit Room tag to the original documents will also show up in the respective Audit Room folders that will be automatically created. In the case of an inspection, all the necessary documents will have to be searched in the various folders in the “My Folders” section, but you will find them all already collected in the assignment Audit Rooms.

By assigning the Audit Room tag to a document. This can be done when uploading to the platform by following the wizard, in the document tab that opens by clicking directly above the document description in the folder, or in the “Assign Audit Room” item found by clicking the three dots icon to the right at the bottom of the file description.

If the desired Audit Room tag is not available, you can create a new tag by going into the Audit Room section, found in the section bar on the left, and clicking the “Create New Audit Room” button found in the upper right, or when assigning Audit Rooms to a document. If you do not find the desired tag, in the pop up that opens at this stage, you can click the “Create new Audit Room” button located in the upper right of the pop up.

As many as desired.

You can invite an auditor by directly entering his or her name, if it is on your contact list, or his or her e-mail in the space provided, found within the audit room in the upper right-hand corner, auditor and auditor notes. When you enter the start and end dates of the inspection, an inspection invitation email will be sent to the auditor. The audit room will be inspectable from the inspection start date you set.

When the auditor receives notification that he or she has been invited to inspect documents in an audit room, on the scheduled dates, the auditor can:  

• Click on the name of the documents in the audit room and inspect and view the document and enter notes on them using the space provided at the bottom of the document tab.
• Enter an evaluation of the document, using the “Audit Status” selection, indicating six document is Approved, Approved with Reservations or Rejected.
• Enter documents, such as the final inspection report, in the appropriate “Auditor’s Documents” section located at the top of the middle section.
• Initiate an immediate private video conference by clicking on the appropriate button located in the upper right corner of the middle section.
• Request missing documents with the appropriate button located at the top left of the middle section.
• Close the inspection operations with the appropriate button located at the top right of the middle section. The complete inspection can also be evaluated at this time with Examiner’s Approval or Rejection. Justification notes can also be added by filling in the appropriate button.

Once the inspection is completed, the audit room is archived in the “Audit Room Archive” section found in the left-hand menu.

Yes, an inspector can:

• click on the name of the documents in the audit room, inspect and view the document and enter notes on them using the space provided at the bottom of the document tab.
• Enter an evaluation of the document, using the “Audit Status” selection, indicating six document is Approved, Approved with Reservations, or Rejected.

Yes, but only in the “Auditor’s Documents” section located in the button on the top right inside the audit room. Here he can upload inspection reports or anything else he likes. The inspector is not allowed to upload documents to the document list.

The time available for inspection is determined by the opening and closing dates of the audit room, set by you. When the time expires, the inspector will no longer have access to the audit room until an opening.

Yes, the entire audit room with documents, notes, evaluations, and anything uploaded by the inspector, if any, are saved in the Audit Room Archive section found in the left-hand menu

Yes, any Certiblok user can enter your call sign and invite you to a Level II inspection (e.g., one of your suppliers).

There are two ways to use Certiblok’s built-in Videocall system:

Dashboard: The button found in the dashboard, top left, opens a panel where you enter your caller’s name or email. At this point the system sends two two video call invitation emails, one to yourself and one to your call recipient.

By clicking on the button that appears in the email you are immediately connected in video communication

Audit Room: The button found within the audit room, once clicked, puts you in direct communication with your auditor, without any additional steps.

No, you can use Certiblok’s vi videocall system with whomever you want without the need for your caller to log in with registrations, passwords or anything else. You just submit enter email or username in the form that pops up when you click the button in the dashboard, and enter text if you wish to communicate time, date or other to your interlocutor.

You can upload your documents directly from the Dashboard by clicking on the “Upload New Documents” button located in the top left of the center section, or in the “My Folders” section by clicking the “Upload Document” button located in the top right. A wizard will open that will follow you through the entire process of uploading the file and assigning folder, deadline, and audit room.

If you want to send a document to someone and be sure they not only received it, but also are always informed whenever that document will be updated or renewed an expiration period, with Certiblok you can use the share document feature. Your contact will be sent an active link to the document. Whenever the document undergoes a notification all people linked to the document will be notified instantly.

You can share all your documents with one or more contacts (no limit). Sharing can be done directly when uploading the document to Certiblok by following the wizard, Clicking on the document once it is uploaded and adding a link by clicking on the “Active Sharing” command , or by clicking the three dots you find to the right of the uploaded document, clicking on “share file” in the window that opens.

By entering the “My Folders” menu, you will find the “Create Folder” command in the upper right-hand corner or in the folder move procedures, either in the window that appears by clicking the three dots to the right of the document name or in the document summary window that opens by clicking the file name directly.

As many as you need

Yes, you can delete folders and rename them as you like. The ones already preset are just an example of using Certiblok. 

You receive a document directly in “Incoming Documents” found in the command menu on the left. 

It is the folder where the active links to the files someone has shared with you arrive. From there you can decide which folder to move them to, which audit room to assign them to, and whether you, in turn, want to share them with someone.

Yes, if you own a file outside the platform, using the file upload procedure, you can upload, share them with whoever you want. If you want to receive the original document, indicating the actual owner, you can request with the command.

While uploading a document, either by using the wizard, or by clicking on the document already uploaded, changing the expiration date already present.

CertiBlok, notifies you 30 days before the document expires.

The person who provided you with the document must update the document and/or the expiration of the document.

Yes Certiblok keeps all versions of your document. It will indicate them with a progressive version number and you can always go back in time to see where you started.

If you had already shared the file, you do not need to do anything. Certiblok will take care of notifying all connections. If, on the other hand, you had not already shared the file with someone, the moment you do you will not have to worry about notifying that person in the future.

Either by email or in the Certiblok notification center found in the top right corner of the platform.

Yes, it is all manageable by logging into your account profile, which is located at the bottom left of the platform. Select the Settings item and select the notifications you want to receive in the Manage Notifications section.

Directly from the Dashboard by clicking the Request Document button at the top right, in the My Folders section, again with the Request Document button found at the top right, or by selecting the desired contact in Contact List and clicking the Request Document button.

The blockchain (literally “blockchain”) is a shared and “immutable” data structure. It can be defined as a digital ledger whose entries are grouped into “blocks,” concatenated in chronological order, and whose integrity is guaranteed by the use of cryptography. Its contents, once written down, can no longer be modified or deleted, unless the entire process is invalidated. In case of changes to the data, a new concatenated block is recorded in chronological order with integrity again guaranteed.

Traditional cloud storage is centralized, which means that data is stored in data centers owned and operated by storage providers such as Amazon, Microsoft, and Google. They have some regionally concentrated data centers, where data is controlled by those individual entities in a few locations. We think there is a better way to manage your Privacy and security of your data. Decentralized storage management provides the ultimate in privacy and security for your most important content. Certiblok checks the efficiency and functionality of the nodes, on which the encrypted file portions are stored, via smart contracts managed on a blockchain network. If the rules are respected, the node is confirmed and remunerated via tokens, otherwise it is excluded from the decentralised network.

Certiblok is based on a fully decentralized, trustless architecture, which means you don’t have to trust us to keep your data safe-that’s how it works.
Each file, which is uploaded to CertiBlok, is divided into 80 or more different chunks and each chunk is stored on a different node. Retrieving and reconstituting a file requires only 29 pieces of the original document. Access to the document is restricted to those who uploaded it and, eventually, those who receive it as a share. Not even Certiblok has access to your content. Each file and its metadata are encrypted with AES-256 encryption by default, and the system distributes parts of the file with erasure code to a diverse set of storage nodes around the world.