Document approval in 2 hours, not 3 days

Anyone working in procurement knows it well: all it takes is a hiccup in identifying the correct version of a document to slow down an entire production line. It’s a scene that repeats itself everywhere: a 3D drawing is sent via email to a supplier, everyone waits for a reply, and in the meantime, everything grinds to a halt. Just two or three days of silence can throw off planning, create bottlenecks, pile up semi-finished products in the warehouse, and trigger a chain of phone calls between technical departments, purchasing, and production.

That time isn’t lost due to lack of commitment, but because of how information travels. Documents get buried in email attachments, duplicated in folders with increasingly unreliable names — “final_v4_bis”, “really_final” — and no one is sure which version is the correct one. This often underestimated information chaos has a direct impact on timing, costs, and quality.

More and more companies are shifting gears by adopting Certiblok. Files are no longer sent by email: suppliers upload them directly to Certiblok, which fragments them into encrypted blocks, distributes them across multiple nodes, and instantly generates a hash. The purchasing department immediately receives a push notification, opens a preview directly online — no need to download anything — and updates the file version, which becomes instantly available to everyone.

Every action is precisely tracked: who uploaded, who viewed, all stamped with certified date and time. If a suspicious revision appears, you can consult the timeline and compare hashes: versioning is automatic, immutable, and transparent. This eliminates hours of unnecessary meetings and endless email threads just to figure out who did what.

The result? The average document approval cycle is reduced from 72 hours to less than 2. Production lines no longer wait around trying to figure out the correct version, and the entire decision-making flow gains speed, control, and reliability.

In the factory, the change is visible in small everyday habits: technicians no longer wait for emails but are notified in real time. Information flows where and when it’s needed, and it’s possible to chat directly on the document with all stakeholders. Behind this fluidity is Certiblok, eliminating digital entropy and giving people back the time to focus on what really matters: improving, innovating, growing.

Gianluigi Michelotto
Co Founder Certiblok

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CERTIBLOK,
LA PIATTAFORMA DRM®
Document Relationship Management,

che rivoluziona il modo di gestire e condividere i documenti, anche quelli più riservati.

Semplifica il lavoro in team, gestisce le scadenze, ti collega con clienti, fornitori, consulenti ed enti ispettivi, garantendo la massima protezione del tuo patrimonio documentale attraverso il cloud decentralizzato e la tecnologia Blockchain.